About Us

WEDDING — Hammock Beach Golf Resort & Spa (Palm Coast)
1. Estate Introduction & Setting
If your families are meeting for the first time, a gentle activity—an escorted walk to the overlook at golden hour or a brief toast that names each parent and thanks them for the years that led to this night—gives everyone a way to enter the same conversation. Small careful gestures travel far in memory; it is from such moments that guests will later describe the weekend as gracious.
For welcome night, consider a seaside supper that begins as dusk softens the horizon. Long tables dressed in natural linens, a low architecture of candles, and a menu that leans into coastal flavors create an immediate sense of place. The youngest guests wander to the edge of the terrace to listen to the surf; the eldest remark that they can hear one another without effort. The evening ends early by design, yielding to rest and the anticipation of the day to come.
Set on a quiet reach of Florida’s Atlantic—where coquina‑flecked dunes shoulder the edge of the sea and mornings open with a clean horizon—Hammock Beach Golf Resort & Spa presents an oceanfront setting that is both theatrical and unforced. Palm Coast lies between storied St. Augustine to the north and the golden light of Flagler Beach to the south; in this stretch of coast the resort rises like a small village: Mediterranean‑inspired buildings gathered around terraces and lawns, ocean‑view ballrooms that receive the afternoon, and footpaths that let a wedding weekend knit itself together without the friction of distance.
Arrivals follow a pleasant choreography: the maritime forest softens into glimpses of water, the lobby frames a first long view toward the Atlantic, and the air itself seems to adopt a slower meter. Because accommodations, ceremony sites, dining rooms, spa, golf, and recreation sit on a single footprint, couples can design a sequence—welcome cocktails on a deck overlooking the surf, vows with the dunes as witness, dinner in a candle‑lit ballroom, and a morning‑after brunch that returns everyone to the light—without asking guests to navigate unfamiliar roads or fractured timetables.
The address is 200 Ocean Crest Drive, Palm Coast, Florida 32137. Daytona Beach International Airport lies about thirty minutes to the south; Jacksonville International sits roughly an hour to the north; and Orlando International, to the west, offers a broad grid of flights at about ninety minutes’ drive. Once on site, oceanfront dining at Atlantic Grille, multiple pools and cabanas, a nine‑hole putting course, racquet center, and direct beach access ensure that unstructured hours never feel idle: they become the connective tissue of the celebration.
What guests remember later is the feeling that everything belonged together. A terrace leads gracefully to a lawn; a flight of steps opens to a prefunction room already set with candlelight; the sound of the ocean is present but never insistent. This cohesion is not an accident—it is the habit of a property designed to host weddings as complete experiences rather than a set of parts.
2. Estate & Architectural Features
Lighting should be designed as hospitality first and spectacle second. Provide pools of warm light where conversation gathers—at bars, escort tables, and the margins of the dance floor—then add the theatrical notes that make a reveal. In photographs the balance will read as intentional and welcoming, and guests will linger without noticing why.
When thinking about décor, imagine the architecture as a partner. On the lawns, let florals speak softly so the line of the sea remains the visual horizon; indoors, draw color from evening light—shell pink, candle amber, the faintest green of palm—so the room seems to belong to the shore even when doors are closed against the breeze. This approach keeps the setting legible and lets the couple be the brightest thing in the frame.
Hammock Beach takes its cues from Mediterranean Revival architecture—stucco elevations washed in the colors of sand and sun; arcades and loggias that gather shade and breeze; clay‑tile roofs in a warm russet; and ironwork balconies that punctuate façades with a quiet rhythm. These are not merely decorative gestures; they structure movement. Breezeways conduct guests from light to cool, from noise to conversation, and verandas become courteous thresholds where a quartet can play or family portraits can be composed without abandoning the music of the ocean.
Indoors, the principal ballrooms favor proportion and clarity. Ceiling planes accept lighting gracefully; walls are neutral enough to take color while still reading finished; and prefunction spaces are broad enough to stage escort displays that look like invitations instead of instructions. In photographs this restraint pays its dividend: flowers and faces hold the frame, candlelight gathers gently on glass, and the architecture recedes to a supporting role that makes images look timeless rather than merely current.
Outdoors, the Ocean Event Lawn and The Lodge Lawn flirt with the horizon line. At ceremony height, the sea reads as a band of light just beyond the couple, and a short processional down a clean aisle feels like a walk toward that line. The nearby decks and terraces become natural extensions of the room; with doors flung open and lanterns set at the margins, guests drift between ocean air and the warmth of dinner without losing the thread of the evening.
Elsewhere on property, the Jack Nicklaus Signature Ocean Course presents its famed Bear Claw finish against the Atlantic, while the Tom Watson–designed Conservatory Course offers an inland counterpoint shaped by water, grasses, and classical lines. The Fantasy Pool Complex terrace looks east over the beach with a lazy river, slide, and an adults‑only option tucked nearby; the Spa provides full salon services and restful rituals that fit easily into wedding‑day timelines. It is a campus of hospitality where each part keeps faith with the whole.
3. Ceremony & Reception Settings
Many couples consider audio with the same seriousness as florals. A discreet lavalier for vows and small reinforcement for officiant and readers keeps meaning at the center of the ceremony. During dinner, a well‑tuned system supports toasts without forcing volume; later, dance‑floor sound should be full at the center yet fall gracefully toward the tables so conversation can continue at the edges.
For timing, a late‑afternoon ceremony gives you a forgiving sequence: generous light for vows, a golden interval for portraits, and twilight to draw guests to dinner. A plan built a private pause for the couple just after recessional—water, a small plate, and three minutes alone—before rejoining the celebration. The evening will feel more alive for that breath.
The most successful evenings here treat the property as a sequence of chapters. A ceremony unfolds on an oceanfront lawn with the breeze turning veils to ribbons; cocktail hour occupies a deck that catches the last color of the day; and dinner begins in a room that feels like a continuation of the terrace—glass and wood still in conversation with one another, music starting softly at the far end. Should weather ask for a change of plan, most outdoor spaces adjoin interiors that can be dressed in the same palette so the mood remains intact.
What follows is a practical inventory of favored locations; treat it as a starting point for a design that will finally be yours.
Signature Venues (Linked)
• The Lodge Lawn — Oceanfront ceremony lawn beside The Lodge; classic seaside processional
• Ocean Event Lawn — Broad lawn framed by palms; suitable for ceremonies or tented receptions
• Ocean Ballroom — Ocean‑view ballroom for plated dinners and dancing; generous prefunction
• The Conservatory — Inland grand ballroom with manicured grounds and reflective water
• South Tower & Ocean Bar & Café Decks — Elevated terraces for sunset welcomes and ocean‑air cocktails
Recommended Rentals, Décor & Lighting (Linked)
• EventWorks — Full‑service rentals; Jacksonville showroom
• Curated Events — Tents, tabletops, lounge collections
• Mugwump Productions — Event design, rentals & lighting
• St. Johns Illuminations — String lights, uplighting, chandeliers
A contingency plan established early—neighboring ballroom held on weather watch, clear‑top reserved with 72‑hour release, escort display designed to read equally well indoors—transforms an uncooperative forecast into an alternate version of the same beautiful evening rather than a compromise.
4. Amenities, Weekend Rhythm & On‑Property Experiences
On a practical note, plan the day around comfort: shaded hydration before the processional, escort cards placed where the room naturally pauses, and a small lounge just off the dance floor for elders who want the music without the crush. These considerations do not call attention to themselves; they simply allow the celebration to breathe.
Families with early risers often gather at a corner of the terrace where the first light warms the water and a server learns their names by the second morning; friends stage a playful putting contest near midday; and by afternoon, the spa has become a hive of gentle industry—hair set, a veil steamed, groomsmen receiving the calming gift of a straight‑razor shave. The property’s scale allows these rhythms to coexist without anyone feeling hurried or lost.
A destination wedding succeeds when the formal arc of ceremony‑to‑last‑dance is held inside a larger rhythm of shared, unhurried hours. Hammock Beach excels at this. Mornings begin with coffee on east‑facing balconies where the sea is the clock; mid‑days disperse guests to the pool terrace, a spa appointment, or a friendly tennis clinic; late afternoons gather them again around a bar that looks toward the water. Because the distances are short and the wayfinding intuitive, conversations survive the transitions, and the weekend feels authored rather than scheduled.
On property you will find the Fantasy Pool Complex—a terrace landscape of water and shade with a lazy river, slide, zero‑entry beach pool, and nearby adults‑only quiet zone; a Racquet Center for tennis and pickleball; the Nicklaus Ocean Course and Watson Conservatory Course; bicycles and a nine‑hole putting course; and direct beach access. Each suggestion that follows may be taken singly or stitched into a weekend itinerary that keeps grandparents comfortable and friends delighted without asking anyone to choose between the wedding and their own enjoyment.
Amenities & Signature Spots (Linked)
• Fantasy Pool Complex — Lazy river, waterslide, zero‑entry beach pool, adults‑only pool, cabanas
• The Spa at Hammock Beach — Full‑service spa & bridal salon coordination
• Golf at Hammock Beach — Nicklaus Ocean Course & Watson Conservatory Course
• Racquet Center — Tennis & pickleball clinics and court reservations
• Atlantic Grille — Oceanfront dining suited to rehearsal dinners or farewell brunch
Small courtesies make large impressions: a sunscreen and shawl station at the terrace, flavored water and hand towels at the lawn, and a late‑night pass of something warm and friendly just as the band finds its second wind. These touches read as care, and later they become part of the way guests tell the story of your evening.
5. Why Couples Choose the Resort & Reviews
Couples planning from afar find reassurance in a team practiced at destination logistics: sample menus that speak the venue’s language, floor plans with scale that anticipate real human movement, and a vendor network that has already learned the room. You begin to recognize a pattern: decisions become simpler and, paradoxically, more personal.
Parents who have hosted in other cities often remark that Hammock Beach solved their two greatest concerns: how to keep people together and how to sustain a mood that felt joyful without becoming frantic. Because distances are short and options abundant, guests of different ages and routines settle easily into the weekend. It is not uncommon to hear that the wedding felt like a family reunion and a seaside holiday woven into one.
Couples are drawn to Hammock Beach for its true oceanfront ceremony settings, the calm of keeping family and friends together, and a service culture that personalizes formal hospitality while maintaining the relaxed cadence of a coastal weekend. The setting is romantic without contrivance: a breeze that lends movement to fabric, a horizon that steadies the eye, rooms that are disciplined enough to accept your palette without argument. The day acquires the quality that matters most in memory: it feels both significant and effortless.
Guests praise the kitchen for dishes that arrive hot and seasoned, the banquet captains for an attention that appears exactly when needed, and the planning team for designing timelines that breathe. Parents remember that elders were close to the dance floor without feeling crowded; friends talk about how the evening seemed to move at the right tempo—never rushed, never slow—carrying everyone toward a last song that released the room gently toward goodbyes and the sound of the sea.
Selected Remarks (Linked)
• “We had the most magical week celebrating our wedding at Hammock Beach!!” — WeddingWire
• “Magical day at Hammock Beach.” — WeddingWire
6. Heritage & Resources — Courses, Coast & Community
The property’s identity is tied to modern golf and coastal resort craft. The Jack Nicklaus Signature Ocean Course opened in 2000 with six holes threaded along the Atlantic and a finishing sequence, the Bear Claw, that has become local legend. After storms a decade later, the course underwent restoration and re‑opened in 2017, returning its seaside routing to form. Tom Watson’s Conservatory Course provides a sculptural inland counterpoint—lakes, grasses, and classical lines—so members of the wedding party who play find two distinct experiences without leaving the resort.
Beyond the fairways, the region’s heritage stretches in two directions at once: north to the nation’s oldest city, St. Augustine, where coquina fortifications still face Matanzas Bay, and south to quiet beaches and preserves that look, at times, unchanged by the passing of a century. Couples who love history sometimes weave subtle references into their paper goods—a line drawing of the lighthouse, a map of the inlet, or a botanical study of sea oats printed faintly behind program text.
Highlights (Linked)
• Ocean Course — Nicklaus Design — Six holes along the Atlantic; Bear Claw finish; restored and re‑opened 2017
• Conservatory Course — Tom Watson — Inland counterpart shaped by water and classical lines
• Resort Accolades — Recognized for beach‑destination meetings and on‑site support
7. Photography & Videography — Light & Backdrops
If film is part of the plan, share your priorities in advance: vows that sound close and clear, toasts captured from two angles so faces are legible, and five minutes of quiet with the couple at blue hour. Good teams love this kind of direction, and the edit will repay the care with a rhythm that feels like the weekend itself.
Ask your photographer to walk the property with you during a site visit; together you will mark a handful of waypoints—a shaded arcade for a first look, an overlook for the last light, a quiet corner for a night portrait with lanterns catching a soft halo. On the day these choices turn into an easy, confident route that avoids the strain of searching for a backdrop while guests wait.
Ocean light demands both sensitivity and confidence. Mornings arrive in a clear wash from the horizon; late afternoons gather warmth from the marsh; and blue hour along the terraces produces a gentle saturation that flatters complexions and fabrics. Photographers will plan the day to protect eyes from midday glare, saving portraits for shade or the last hour before sunset. Videographers appreciate interiors designed with speech in mind and the simple availability of a second angle—through a doorway or from a balcony—that gives vows and toasts a depth that will endure in the edit.
Recommended Photo & Video (Linked)
• Sara Purdy Photography — Palm Coast/St. Augustine; coastal weddings portfolio
• Life and Love Studio — St. Augustine; photography + video team
• Brooke Images — Jacksonville/Atlantic Beach; editorial storytelling
• Day Eight Studios — St. Augustine; photo + cinema
• Orbit East Productions — Elan Nicol — Photography + videography; Northeast Florida & beyond
8. Local Attractions & Places of Interest
For those extending their stay, suggest a morning in St. Augustine—coffee on Aviles Street, a turn through the fort, and a breezy lunch by the bay—balanced by a day in Flagler Beach where time seems to loosen and the horizon answers every question with a line of light.
Guests who wander can be offered two small itineraries on your website: a quiet path through gardens and preserves with a late lunch back at the resort, and a livelier circuit that visits towns, museums, and an evening concert before returning by shuttle. Both should end near the terrace at the hour when the light grows warm again; it is pleasant to see familiar faces reconvene without instruction.
For guests extending the weekend, these nearby places offer gardens, history, beaches, and music. Each link opens to official or authoritative information:
Gardens, Parks & Preserves
• Washington Oaks Gardens State Park — Formal gardens, coquina shoreline, oak‑shaded paths and pavilions
• Princess Place Preserve — 1,500 acres of trails, estuary views, and a historic lodge
• Gamble Rogers Memorial State Recreation Area — Dunes, boardwalks, and a quietly beautiful stretch of beach
Beaches & Coastal Towns
• Flagler Beach & Pier — Laid‑back surf town with oceanfront dining and a photogenic pier
• Big Talbot Island State Park — “Boneyard Beach” driftwood shoreline for dramatic photographs
• Kathryn Abbey Hanna Park — Trails, lakes, and broad beaches on Jacksonville’s north shore
History & Museums
• Castillo de San Marcos (NPS) — 17th‑century masonry fort on Matanzas Bay; essential Northeast Florida history
• Fort Matanzas National Monument (NPS) — Short ferry ride to an 18th‑century watchtower amid tidal marsh
• Cummer Museum of Art & Gardens — Riverfront galleries and historic gardens in Jacksonville
• MOCA Jacksonville — Downtown contemporary art museum
• MOSH — Museum of Science & History — Family‑friendly science museum on the Southbank
Live Music
• Ponte Vedra Concert Hall — Touring artists in an intimate venue
• St. Augustine Amphitheatre (The AMP) — Outdoor concerts beneath the oaks near Anastasia State Park
Unique Outings
• Marineland Dolphin Adventure — Historic oceanarium with educational encounters and coastal views
• European Village — Courtyard of cafés and boutiques; easy meet‑up spot
9. Accommodations & Room Blocks
Many couples consider an understated welcome in each room that names the weekend’s small luxuries: sunscreen and aloe, local citrus, a map marked with morning walks, and a hand‑written card that thanks each guest for the distance traveled. These signals set the tone before the first event begins.
Rooming lists deserve the same courtesy as seating plans. Collect preferences early—near elevator, firm mattress, crib, terrace—and send a consolidated note to reservations two weeks before arrival. A well‑kept spreadsheet becomes a love letter to everyone’s comfort and spares your parents a dozen last‑minute texts.
On‑property accommodations range from oceanfront rooms in the Lodge to multi‑bedroom suites in the towers, which makes it simple to host immediate family, attendants, and friends within a short, pleasant walk of ceremony and reception spaces. Families with children often prefer rooms near the pool terrace; couples enjoy sunrise rooms for an easy path to the beach boardwalk. A dedicated reservations link paired with clear website guidance simplifies guest booking and reduces repeated questions in the final month.
For overflow or rate diversity, consider a small list of alternatives with drive times noted: casual inns in Flagler Beach ten to fifteen minutes south; boutique hotels in the historic core of St. Augustine around forty minutes north; and familiar flags clustered near I‑95 interchanges. When you publish your room block, share early deadlines and minimum‑night requirements during peak season so relatives can plan comfortably.
On‑Site & Nearby Lodging (Linked)
• Hammock Beach — Rooms & Suites — Oceanfront rooms, suites, and residences on property
• The Lodge at Hammock Beach — Intimate oceanfront lodge steps from the beach
• Hilton Garden Inn Palm Coast — Modern midscale option ~15 minutes inland
• Hampton Inn & Suites Palm Coast — Reliable value; convenient to I‑95
• Boutique Hotels — St. Augustine — Curated list from the visitors bureau
10. Culinary, Cakes & Desserts
Allergies and preferences fold neatly into modern service. Provide a short list to your planner and trust the kitchen to steer plates with discretion. In the room, what guests notice is the ease with which dinner flows and the way kindness seems to have been built into the menu.
Dessert can be both ceremony and generosity. A tall classic for the slice and photographs, backed by a cordial table of small sweets that reach every palate—citrus tartlets, a chocolate with sea‑salt crunch, something delicate for those who prefer light. If a late‑night bite appears, lean comfort: warm miniature sandwiches, a crisp bite of something savory, and water delivered where dancing continues.
Menus at Hammock Beach read seasonally and locally, and the banquet kitchen is practiced at serving dinners that feel like dinner rather than simply banquet service. Tasting appointments refine pacing—plated, stations, or family‑style—and pastry can coordinate with an outside cake designer when you want a particular flavor or silhouette. A late‑night pass might reprise a coastal note—miniature crab cakes with a crisp edge, a tart citrus sorbet—or nod to the couple’s own story with a regional favorite that travels well.
Bar programs benefit from restraint and intention: one or two signature cocktails, a thoughtful zero‑proof counterpart, and wines that flatter the menu and the season. Coffee appears as the dance floor finds its stride; water service moves quietly; and the last pour happens in a room that still looks composed for farewell photographs.
Recommended Wedding Cakes & Desserts (Linked)
• Sweet Weddings Cake Designs — Custom tiers and dessert displays; St. Augustine tastings
• Luli’s Cupcakes — Boutique sweets; wedding tastings by appointment
• Publix Bakery (Palm Coast & Regional) — Customizable wedding cakes with local pickup
11. Wedding Planners & Coordination
Site diagrams and cue sheets read best when lean. A single page naming the positions of bars, band, cake, and emergency kit will out‑perform a novel, and on the day a team that knows where to stand will seem to know everything else as well.
Many couples choose your planning model according to appetite and time. Full service suits couples who want a single creative and logistical mind shaping the whole; partial planning works when families enjoy the hunt but prefer professional synthesis; month‑of coordination is perfect for those who have built the plan and want the gift of being present on the day. In each case, a shared document and regular cadence keep everyone aligned.
A polished celebration looks effortless because many hands are moving in a shared rhythm. Full‑service planners and month‑of coordinators familiar with Hammock Beach align design, logistics, and vendor timing so that the evening reads as a single composition. A typical cadence: early site tour and priorities workshop; mid‑course design review; and a final walkthrough where power, cue sheets, delivery windows, and floor plans are confirmed with every partner.
On the day itself, two practices keep the center calm: information flows through a single point of contact, and decisions are reduced to clear choices that respect priorities set during planning. The result is a room that feels both purposeful and relaxed—the very mood you hoped to offer your guests.
Recommended Planners & Coordinators (Linked)
• Coastal Coordinating — Planning + design across the region
• The Eventful Gals — Full‑service planning; St. Augustine & destination
• Uncorked Occasions — Planning + production; St. Augustine
• The Wedding Authority — Historic district coordination; permits & logistics
12. Entertainment & Music
A three‑song finale is a gift to memory. Begin with a standard that invites every generation to the floor, follow with a favorite that belongs only to the two of you, and close with something that carries people out smiling. If an encore erupts, make it brief and joyful; the best endings feel like a benediction, not a contest with the clock.
If you prefer a band, ask for a small acoustic subset to play the terrace and build through dinner; when the full ensemble takes the stage, the room will feel as if the night has brushed the wick higher rather than flipped a switch. For DJ‑forward evenings, invest in a confident MC and a system that throws sound to the center while leaving room at the margins for conversation.
Live music suits this coast. A string duo on the terrace, a trio for cocktail hour that draws a circle of conversation around itself, and a high‑energy band or polished DJ to carry the room through the final set: this progression never fails. Stage dimensions and load‑in routes are familiar to regional providers; lighting can be tuned from a warm dinner register to a more saturated dance‑floor look without losing clarity for toasts and photographs.
For the arc of the evening, begin with familiar standards that bring generations to the same floor, follow with the couple’s own favorites, and reserve a closing trio that releases the room gently toward valet and shuttles. Share a handful of ‘must play’ and ‘please avoid’ notes, then let your professionals read the room—this is their craft.
Bands, Ensembles & DJs (Linked)
• Bay Kings Band — Customizable 3–14 piece band
• The Chris Thomas Band — Jazz/pop/show band; Jacksonville‑based
• Bold City Classics — High‑energy covers with horns
• RiverTown Band — Motown‑to‑modern show band
• McGee Entertainment — DJ teams & production
• Island Sound — Polished DJ/MCs; enhancements
13. Florals, Décor & Lighting
Many couples consider the practical afterlife of décor. Florals delivered the morning of the wedding can travel to brunch; candles in vessels you love become gifts for helpers; a ceremony arch reimagined as a backdrop for the band allows the narrative to continue through the last dance. The point is not economy but elegance—a sense that beauty was placed with care and moved with intention.
Palette can be lifted from the place itself: the faint green of palmetto, the quiet pink of shell, the evening amber of candle through glass. Against these notes, white reads brighter, black tie looks classic rather than stern, and photographs wear their years kindly. Kept flowers at conversation height and let light do a portion of the work—good rooms are made as much by shadow as by color.
With the ocean as a natural element of design, floral and lighting plans should complement rather than compete: garden‑style arrangements for the terrace, airy compotes and candles for dinner, and layered ambient lighting—market strands, pin‑spots, or chandeliers under sailcloth—that keeps depth in photographs well into the evening. Repurposing ceremony pieces for the reception is practical and graceful when planned in advance: aisle florals become entry pieces; the arch finds a second life behind the cake or band; and loose stems appear at powder rooms and bars.
Design notes that repay attention: preserve sight lines across the room so toasts feel shared; choose candle forms that read cleanly in images; orient the head table for an unhindered view of speeches and the first dance; and light the cake as if it were a small stage. The room will look considered, and the evening will move with a coherence guests feel even if they cannot name it.
Florists & Event Design (Linked)
• Rachael Kasie Designs — Daytona Beach; romantic coastal designs
• Ancient City Florist — St. Augustine mainstay
• Jade Violet Wedding & Event Floral Boutique — Tailored event florals; deliveries to Palm Coast
• Flowers by Shirley — Local Palm Coast florist
14. Seasons, Weather & Contingencies
Insurance, permits, and weather hold‑backs are not glamorous, but they are the bones of calm. Review them together once and file them where you will not think of them again unless needed. Peace of mind is a design element—one of the invisible ones that make all the visible ones shine.
For summer dates, program shade and hydration as part of the design—parasols that photograph like a motif, hand fans lettered with a poem or reading, and citrus water that finds its way into hands rather than waiting on a table. In winter, a patio heater placed at the terrace edge turns the ocean into a companion rather than a distance; a basket of wraps in a calm neutral becomes a kindness that shows in pictures.
The coast here enjoys mild winters, long springs, and summers punctuated by warm afternoon showers that often move quickly offshore. Beach and terrace ceremonies benefit from a late‑afternoon start for soft light and gentler breezes; spring and autumn evenings are especially comfortable outdoors. Whatever the date, decide on a secondary plan early and describe it in writing—neighboring rooms, covered decks, clear‑top tents—so that if a change becomes wise it will feel like an elegant alternative rather than an improvisation.
Guests appreciate simple counsel: a note about footwear for lawns and decks, a suggestion to bring a wrap for evening breezes, and a reminder that sound carries differently by the sea. These courtesies read as care for comfort, and taken together they contribute to the calm that distinguishes a well‑considered celebration.
15. Communication & Contact Information
In correspondence with the venue, clarity travels fastest. Subject lines that begin with date and event (e.g., “10.18 Ceremony—final counts & rain plan”) help teams find documents quickly; one spreadsheet for contacts and deliveries minimizes crossed signals. In the last week, the goal is not to manage but to enjoy; good paperwork is the first step toward that freedom.
A courteous wedding website reads like helpful conversation: concise travel notes, a dress code described in images rather than rules, a schedule that tells guests when to arrive without telling them what to do. If you add local suggestions, do so in sets of three and keep descriptions brief; people remember best when choices feel generous but not overwhelming.
Include essentials on your website and printed suite: resort name and address, a link to your custom booking page, a weekend timeline with attire notes, transport tips from nearby airports, and a map that orients guests to ceremony, reception, and brunch locations. If families are hosting portions of the weekend, share only the relevant pages for each event to keep responsibilities clear and goodwill high.
When corresponding with the resort, begin with a short brief that sketches your vision—ceremony site and time, approximate count, service style, and whether you plan to incorporate a tented lawn or The Conservatory—then copy your planner so design, rentals, and timeline evolve together. A single consolidated document will serve better than a gallery of messages; in the final week you will consult it for counts, cue times, and contact numbers rather than hunt for threads.
Primary Contacts (Linked)
• Resort Website — Overview & bookings
• Weddings & Venues — Spaces, photos, and inquiry form
• Catering Sales — Email — Direct to Catering Sales
• Catering Sales — Phone — 386‑597‑6363
• Reservations — 866‑841‑0287
• Spa — Bridal hair & makeup coordination
• Golf — Nicklaus & Watson courses
• Pools & Beach — Fantasy Pool Complex details
16. Transportation & Weekend Logistics
Wayfinding is a form of welcome. Small signs that match your paper suite, candles set where the path bends, and a staff member stationed at a natural pause point all work together so that guests feel expertly guided without noticing the guide. It is the difference between attending an event and being cared for by one.
If you are providing group transportation, publish two arrival waves that anticipate the natural cadence of guests: early birds who enjoy a quiet seat before the processional and celebrants who arrive just‑in‑time. Kept the return simple—two well‑timed departures, with the last held a pleasant ten minutes past schedule to gather farewells.
Jacksonville International (JAX) and Daytona Beach International (DAB) provide the most convenient commercial access; Orlando International (MCO) is a broader hub at a longer but straightforward drive. For the weekend itself, a printed shuttle schedule and a rideshare drop‑pin reduce questions at the door and let the staff greet rather than direct. If your evening includes a staged exit, coordinate with valet so the couple’s car stands clear and the route is well lit.
For wedding‑party logistics and guest shuttles, the following providers regularly serve Palm Coast and the Northeast Florida corridor:
Transportation Partners (Linked)
• East Coast Transportation — Sedans, vans, minibuses, and coaches
• Dana’s Limousine & Transportation — Limousines, shuttles, and coaches
• Elegant Limousines — Palm Coast/Daytona wedding transportation
• Price4Limo (Aggregator) — Options for limos and group shuttles
Appendix — Master Vendor Directory (Linked)
Photo & Video
• Sara Purdy Photography — Palm Coast/St. Augustine; coastal weddings portfolio
• Life and Love Studio — St. Augustine; photography + video team
• Brooke Images — Jacksonville/Atlantic Beach; editorial storytelling
• Day Eight Studios — St. Augustine; photo + cinema
• Orbit East Productions — Elan Nicol — Photography + videography; Northeast Florida & beyond
Planners & Coordination
• Coastal Coordinating — Planning + design across the region
• The Eventful Gals — Full‑service planning; St. Augustine & destination
• Uncorked Occasions — Planning + production; St. Augustine
• The Wedding Authority — Historic district coordination; permits & logistics
Florals & Event Design
• Rachael Kasie Designs — Daytona Beach; romantic coastal designs
• Ancient City Florist — St. Augustine mainstay
• Jade Violet Wedding & Event Floral Boutique — Tailored event florals; deliveries to Palm Coast
• Flowers by Shirley — Local Palm Coast florist
Rentals, Décor & Lighting
• EventWorks — Full‑service rentals; Jacksonville showroom
• Curated Events — Tents, tabletops, lounges
• Mugwump Productions — Design, rentals & lighting
• St. Johns Illuminations — String lights, uplighting, chandeliers
Cakes & Desserts
• Sweet Weddings Cake Designs — Custom tiers and dessert displays; St. Augustine tastings
• Luli’s Cupcakes — Boutique sweets; wedding tastings by appointment
• Publix Bakery (Palm Coast & Regional) — Customizable wedding cakes with local pickup
Music — Bands & DJs
• Bay Kings Band — Customizable 3–14 piece band
• The Chris Thomas Band — Jazz/pop/show band; Jacksonville‑based
• Bold City Classics — High‑energy covers with horns
• RiverTown Band — Motown‑to‑modern show band
• McGee Entertainment — DJ teams & production
• Island Sound — Polished DJ/MCs; enhancements
Transportation
• East Coast Transportation — Sedans, vans, minibuses, and coaches
• Dana’s Limousine & Transportation — Limousines, shuttles, and coaches
• Elegant Limousines — Palm Coast/Daytona wedding transportation
• Price4Limo (Aggregator) — Options for limos and group shuttles
On‑Property Amenities
• Fantasy Pool Complex — Lazy river, waterslide, beach & adults‑only pools
• Spa at Hammock Beach — Full‑service spa & salon
• Golf at Hammock Beach — Ocean Course & Conservatory Course
• Racquet Center — Tennis & pickleball
• Atlantic Grille — Oceanfront dining